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VystaPoint Privacy Policy

Effective Date: October 2025

VystaPoint (“we,” “us,” or “our”) values your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and protect your information when you interact with our website, digital workplace solutions, services, and communications.

1. Information We Collect

We collect information in the following ways:

A. Information You Provide

When you contact us, register for a demo, download materials, or engage with our services, we may collect:

  • Contact details: name, email address, company name, phone number, and job title.

  • Business information: company size, industry, Microsoft licensing type, and project interests.

  • Communications: messages or feedback you send us through forms, email, or chat.

B. Information Collected Automatically

When you visit our website or use our services, we automatically collect:

  • Usage data: pages visited, time spent, referring URLs, browser type, and device information.

  • Cookies and similar technologies: used to analyze site performance, personalize your experience, and improve marketing effectiveness.

C. Information from Third Parties

We may receive limited information from third-party platforms, such as LinkedIn, HubSpot, or Microsoft, when you engage with our content, register for events, or request demos.

2. How We Use Your Information

We use your information to:

  • Provide and improve our Digital Workplace and related Power Platform solutions.

  • Respond to inquiries and manage customer relationships.

  • Send relevant updates, newsletters, or marketing communications (you can unsubscribe at any time).

  • Analyze website and campaign performance to enhance user experience.

  • Comply with legal, security, and contractual obligations.

3. Legal Basis for Processing

If you are located in the European Economic Area (EEA), we process your information under one or more of the following legal bases:

  • Consent (when you opt in to communications).

  • Contractual necessity (when we deliver services you request).

  • Legitimate interest (to improve services or maintain business operations).

  • Legal obligation (when required by law).

4. Sharing Your Information

We do not sell your personal information.
We may share it only with:

  • Service providers who help us operate our business (e.g., Microsoft, HubSpot, analytics providers).

  • Business partners involved in joint marketing or service delivery, with your consent.

  • Legal authorities when required to comply with applicable law or protect our rights.

All third parties must adhere to strict confidentiality and data protection standards.

5. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law or to resolve disputes.

6. Data Security

We implement industry-standard administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, or misuse. However, no online system is 100% secure, and we cannot guarantee absolute security.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access, correct, or delete your personal information.

  • Withdraw consent or object to processing.

  • Request a copy of your data in a portable format.

  • Lodge a complaint with a data protection authority.

To exercise these rights, contact us at privacy@vystapoint.com.

8. Cookies and Tracking

You can control cookies through your browser settings. Some cookies are essential for website functionality, while others help us measure engagement and personalize experiences. By using our website, you consent to our use of cookies unless you disable them.

9. Children’s Privacy

Our website and services are not directed toward children under 16. We do not knowingly collect personal data from minors.

10. International Data Transfers

As a U.S.-based company, VystaPoint may process information on servers located in the United States and other jurisdictions. When transferring data internationally, we apply appropriate safeguards consistent with applicable laws.

11. Updates to This Policy

We may update this Privacy Policy periodically. The latest version will always be posted on our website with an updated effective date.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:

VystaPoint
Email: info@vystapointdwp.com
Website: www.vystapointdwp.com